Proposal Writer (US Based Client)

Work Setup: Onsite for 4 weeks, followed by a transition to a work from home setup.
Work Schedule: Night Shift (Either Pacific Timezone or Eastern Timezone)
Location: Eastwood City Cyberpark Eastwood Avenue, Quezon City, Philippines, 1110

Position Overview:
Under the guidance and direction of the CFO, our Proposal Writer/Contracts Lead will use their established administrative, organizational, analytical, and writing abilities to craft contracts, business agreements, and supporting documents of the highest caliber that will support our organization in delivering exceptional client experiences. They will manage a high volume of requests from stakeholders and SMEs (Subject Matter Experts) with precise attention, professionalism and agility. Acting as a project manager for key agreements, our Proposal Writer/Contracts Lead will ensure on-time delivery though process management execution and concise, prompt and effective status updates. They will employ their strong, self-directed work style, deadline driven nature, and keen attention to detail to anticipate outcomes and proactively take action to achieve intended results.

Essential responsibilities include, but are not limited to:

• Produce, edit, manage, and maintain various company business agreements and documents, including Master Sales and Consulting Agreements (MSCA’s), Solution Agreements, NDA’s, Third-Party and Subcontractor Agreements.
  
• Manage the creation and editing of sales documents, including budgetary estimates, solution summaries, Statements of Work, client reference documents, contracts, and RFP responses:
  • Read, seek to understand, and communicate RFP content clearly and intelligently.
  • Analyze RFP requirements to understand the scope, objectives, and evaluation criteria to ensure accuracy, clarity and needs alignment.
  • Create compelling narratives that highlight client's capabilities, expertise, and innovative solutions.
  • Develop clear, concise, and persuasive written content for proposals, addressing prospect and client needs and requirements
• Effectively collaborate with SMEs and key stakeholders to gather and organize relevant information.
• Engage relevant stakeholders in negotiating contract modifications.
• Support the review, revision, and execution of agreements and legal documents by prioritizing requests and managing the agreement queue.
• Analyze contracts and requested edits for potential risk and advise on such.
• Establish deadlines, driving communication, alignment, and execution with stakeholders.
• Manage contract lifecycle, from providing forms through contract execution and retention.
• Apply best practice methodologies to enhance and streamline contract processes and policies.
• Ensure accuracy and completeness of work product through vigorous review, rationalization and internal tie-out:
  • Utilize meticulous attention to detail when preparing written agreements, to include proofreading for grammar, style, format, and overall quality.
• Evaluate and provide input into the development and/or revision of existing documents.
• Maintain a library of forms, contracts, agreements, templates, and historical documents, and add or revise, as needed.
• Create and maintain ad-hoc reports and Smartsheets.
• Collaborate with Executive team members on special projects.
• Oversee the organization’s use of DocuSign.

Day in the Life of our Proposal Writer/Contracts Lead:

• Create agreements and supporting documents with accuracy, completeness, and speed.
• Assist with Sales Agreements, including gathering source documents, pricing, and service estimates.
• Initiate communications with internal team members to gather information needed for report and agreement writing process.
• Analyze contract requirements, provisions, terms, and conditions to ensure compliance with laws and regulations, and company policies and procedures.
• Ensure contracts are executed in accordance with company policy and acceptable risk tolerance.
• Retracing to capture and reflect changes having an impact to multiple areas of an agreement.
• Review, edit, revise contracts and agreements, as needed.
• Maintain document library/repository.
• Create ad-hoc reports and conduct presentations of key workflows and policies.
• Attend project, department, or company meetings, as required.

Job Requirements:

• Bachelor’s degree in English, Business Administration, or related degree preferred.
• Paralegal certification from accredited college or university is a plus, but not required.
• 3-5 years of experience in a professional contract management role. Software industry experience highly desired
• Highly organized, self-directed business style with strong ability to prioritize.
• Proven ability to translate and combine complex concepts, ideas, and solutions into a cohesive language and format easily understood by others.
• Exceptional critical and analytical thinking skills, strong attention to detail, and the ability to effectively manage multiple projects in parallel.
• Demonstrated ability to execute under pressure and achieve objectives within tight deadlines.
• Excellent verbal and written communication skills.
• Ability to utilize standard software tools to create business documents, contracts, and supporting materials (Proficient in the use of MS Office Suite and PowerPoint). Experience with NetSuite and Smartsheet preferred.
• Typing proficiency and accuracy, with a minimum of 65+ wpm

Required Skills and Competencies:

• Organized: maintains order even when faced with multiple demands or constituent requests, priorities, or urgent matters. Able to prioritize naturally and pivot as needed without pause.
• Detailed: Keenly aware of the importance of the details, consistency, and completeness. Hyper aware of how words and phrases can be interpreted and factors into work product.
• Anticipatory: Envisages and predicts the most likely sequence of events based on intended actions. Factors these into next steps and communications.
• Connector: See’s, understands and anticipates connection points between collaborators, in processes, and contracts and quickly connects endpoints to deliver a high quality work product.
• Owner: Takes complete ownership of own actions AND outcomes regardless of dependencies. Relies on evidenced communication to drive results. Does not confuse efforts with results.

What benefits await you by joining Intelassist?

• Global career advancement and networking opportunities.
• Access to both virtual and on-site intensive courses for career and personal development enhancement.
• Monetary rewards for successful referrals that are hired.
• Guaranteed weekends off and a total of 20 paid leave days upon regularization.
• Collaborative work environment
• Eligibility for Health Maintenance Organization (HMO) coverage starting from the first month of employment, with coverage of up to 80,000 PHP per illness.

WHY INTELASSIST?
We grow together. We value your effort. We aim to empower you.